Microsoft Office 365

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Benefits of Microsoft Office 365 for Businesses

Microsoft Office is considered the Gold Standard in Business Productivity, Tools, and Collaboration, Microsoft Office 365 drives the modern business today.

GCPC can help make sense of all the licensing, deployments, and bring in new Microsoft software to your business to help you work smarter, together as a team, and promote ROI.

If you are wondering if you need Office 365, we have created a list of the top benefits that Office 365 delivers to businesses, large and small…

Key Features

Key Benefits


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Office 365 is a subscription-based service, which means you pay an annual or monthly fee per user. It eliminates the large up-front costs for new software; you’re essentially leasing vs. buying. This also moves IT costs from capital to operating expenses.


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Because office runs in the cloud, you don’t need servers for your website, emails or document storage. The cost savings are substantial; Removing onsite servers will reduce both energy costs and the need for office space to store server hardware.

Enhanced Email Capabilities

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Office 365 users have access to the latest features on Outlook, which has a broad range of impressive email capabilities. You can be assured that all users will have the same versions and features on each device making it easier to use.


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Office 365 gives you flexibility to scale your business quickly as it can grow with you. Businesses have the ability to mix and match apps to create your own custom solution for each user or department, and it’s easy to add or remove users by simply adding or eliminating licenses.

Since you can scale up as needed, your team can continue to work with the tools they are familiar with as you grow.


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Do you have teams that work together on tasks, documents or presentations? Then you’ll find the collaboration features of Office 365 super beneficial.

Everyone who needs to contribute to or edit a document (or spreadsheet, or presentation, etc.), can work on the same version (and get real-time changes) rather than having multiple copies. Versioning is also included in case you need to go to back to an older version.


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Office 365 is always up to date because it’s in the cloud, so you’ll have access to the latest versions at no additional charge; Gone are the times of software upgrades or patches. Microsoft continually adds new features and capabilities, and you have access to them as soon as they are introduced.

Compatibility issues have also become extinct because all users will be using the same version across all devices ensuring easier usage.

Mix and Match Plans

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Office 365 has various business plans, each with different features and programs. Each employee will have different technical needs so having the ability to mix and match your plan will mean you don’t pay for more than you need.

Switching between plans is straightforward, so if you have user(s) that need more or less programs or features this can be done with ease.

Advanced Security Features

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A common misconception about the cloud is that it’s not secure. It isn’t necessarily any more or less safe than an on premise system. It’s all in what security measures you put in place.

Office 365 has a lot of built in security features to keep your company’s data safe. Including Message Encryption, Advanced Threat Analytics (ATA), Mobile Device Management & Data Loss Prevention.


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One of the main benefits of Office 365 is the capability to work from anywhere as long as you have internet connectivity.

Because it’s entirely cloud-based, email, files and Office programs (including Word, PowerPoint, Excel, etc.) can be accessed from any location and any device. You can create, edit, and share from your PC, Mac or your iOS, Android, or Windows device with anyone in real time.



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